Simplify Payroll. Settle Contributions. Move Money with Ease.

Issued 14 September 2026 in the City of Manila by the AMLC Secretariat. This provisional registration is valid for six months, subject to the conditions of AMLC Regulatory Issuance No. 1, Series of 2024.

1. Who we are

iCOST Pay is operated by ICOST PLUS TECHNOLOGY INC., with its registered office at Unit 1702, High Street South Corporate Plaza, Tower 2, 11th Ave cor 26th St., BGC, Taguig City, Philippines. In this policy, "we", "us", and "our" refer to that company.

2. What this policy covers

This explains how we handle personal information collected through this website and through the iCOST Pay platform.

When we process payroll and payee information on the instructions of a client company, that client decides what is collected and why. We handle it on their behalf, and their own privacy notice applies to their employees.

3. Information we collect

• What you give us. Your name, company, work email, mobile number, and anything else you include when you request a demo or contact us.
• What clients upload. Employee and payee names, bank or e-wallet account details, amounts payable, and the government numbers needed to remit contributions (SSS, PhilHealth, Pag-IBIG, TIN).
• What is collected automatically. Basic technical data such as IP address, browser type, and pages viewed, used to keep the service secure and working.

4. How we use it

• To answer enquiries and arrange demos.
• To carry out the payroll, contribution, and disbursement instructions our clients submit.
• To verify accounts, prevent fraud, and meet legal and regulatory obligations.
• To keep records, produce reports, and improve the service.

5. Our legal basis

We process personal information under the Data Privacy Act of 2012 (Republic Act No. 10173) and its implementing rules — relying on your consent, the performance of a contract, compliance with a legal obligation, or our legitimate interests, depending on the situation.

6. Who we share it with

• Banks, e-wallet providers, and payment partners that carry out the transfers.
• Government agencies, including SSS, PhilHealth, and Pag-IBIG, to remit contributions.
• Service providers that host or support our systems, under confidentiality obligations.
• Authorities, where required by law, regulation, or court order.

We do not sell personal information.

7. How long we keep it

We keep records for as long as the purpose requires, and for the retention periods set by Philippine tax, labour, and anti-money-laundering rules. After that we securely delete or anonymise them. [Confirm retention period]

8. How we protect it

Transactions and stored data are encrypted, access is limited by role, and every release of funds is logged. No system is perfectly secure, but we review our controls regularly and will notify affected people and the National Privacy Commission of a breach where the law requires it.

9. Your rights

Under the Data Privacy Act you may ask to see the information we hold about you, have it corrected, object to how it is processed, ask for it to be blocked or erased, receive a copy in a portable format, and be indemnified for damage caused by misuse.

To exercise any of these, contact us at admin@icostpay.net. You may also lodge a complaint with the National Privacy Commission at privacy.gov.ph.

10. Cookies and third-party content

This website does not use advertising or tracking cookies, and it does not load fonts, scripts, or images from third-party servers. Everything the page needs is served from this site itself, so browsing it does not report your visit to anyone else.

11. Changes to this policy

We will post any updates on this page and change the date at the top.

12. How to reach us

Data Protection Officer: [DPO name]
Email: admin@icostpay.net · Phone: +63919 000 1915
Address: Unit 1702, High Street South Corporate Plaza, Tower 2, 11th Ave cor 26th St., BGC, Taguig City

1. About these terms

These terms are an agreement between you and ICOST PLUS TECHNOLOGY INC. covering your use of this website and, where it applies, the iCOST Pay platform. By using the site, you accept them.

2. The website and the platform are different things

This website is for information. Access to the iCOST Pay platform requires a signed service agreement with us. If anything in these terms conflicts with that agreement, the service agreement takes priority.

3. Who may use the service

iCOST Pay is for business use. By using it you confirm that you are at least 18 years old and authorised to act for the company you represent.

4. Your account

Keep your login details confidential. You are responsible for what is done through your account and your approvals. Tell us immediately at admin@icostpay.net if you suspect unauthorised access.

5. Instructions and approvals

We act on payment instructions that have been properly submitted and approved in the platform. Check payee names, account numbers, and amounts before releasing a batch — once a transfer has been sent to a bank or e-wallet, we cannot guarantee it can be recalled.

6. What you are responsible for

• The accuracy of the payroll, payee, and contribution data you upload.
• Having sufficient funds available before a release.
• Your own tax, labour, and government contribution obligations as an employer.
• Using the service only for lawful purposes.

7. Acceptable use

You may not use iCOST Pay for fraud, money laundering, or any unlawful purpose, and you may not attempt to disrupt, overload, gain unauthorised access to, or reverse-engineer the service.

8. Fees

Fees, billing cycle, and any transaction charges are set out in your service agreement or written quotation. [Confirm fees and billing terms]

9. Banks, e-wallets, and government portals

Disbursements and remittances depend on third parties. Their cut-off times, maintenance windows, and outages can affect when a payment or contribution is actually credited.

10. Availability

We aim to keep the service running continuously, but maintenance and unplanned interruptions happen. We will give advance notice of planned downtime where we reasonably can.

11. Our content and brand

The iCOST Pay name, logo, website, and platform are ours. Please don't copy, republish, or reuse them without our written permission.

12. Liability

This website is provided as is. Nothing in these terms removes liability that cannot be excluded under Philippine law. Otherwise, our liability in connection with the service is as set out in your service agreement. [Confirm liability cap with counsel]

13. Suspension

We may suspend or limit access where we reasonably suspect fraud or unlawful use, where the law requires it, or where fees remain unpaid.

14. Governing law

These terms are governed by the laws of the Republic of the Philippines. Any dispute will be brought before the courts of [City], to the exclusion of other venues.

15. Changes

We may update these terms. We will change the date at the top, and continued use of the service means you accept the updated version.

16. How to reach us

Email: admin@icostpay.net · Phone: +63919 000 1915
Address: Unit 1702, High Street South Corporate Plaza, Tower 2, 11th Ave cor 26th St., BGC, Taguig City